After listening to speakers plug the various candidates, registered Republicans attending the various caucuses are handed blank sheets of paper. Voters write the name of their preferred candidate on the paper, which is then collected. Every vote is hand-counted by the caucus chair and secretary in front of the caucus. The results are recorded on an official form (Form e) provided by the Republican Party of Iowa and are announced to the caucus.
A "caucus reporter" is chosen to report the results to the Republican Party of Iowa. And within fourteen days of the caucus, certified results are released, breaking down results for all caucus votes that were cast by precinct.
The Des Moines Register reports that Form Es are missing -- and may never have existed -- for eight precincts. And the paper says more than 100 of the Form Es didn’t comply with the party’s instructions. In some cases, the forms were not signed by the caucus chair and secretary; and in other cases, the vote counts were not recorded on official forms.
The vote certification also was complicated by party officials having to hunt down the vote totals from dozens of missing precincts.